How to candidate & make offer

Purchase process & contract templates

Depending on the service Elia applies two different procedures to procure the ancillary services.

 

1. Via a general framework governing both the procurement and the provision of the service.

This procedure is currently applied for the following services:

  • Primary control
    • Primary control service by CIPU resources
    • Primary control service by non-CIPU resources
  • Secondary control
    • Secondary Control service by generators
  • Tertiary control service
    • Tertiary control by CIPU Technical Units
    • Tertiary control by non-CIPU Technical Units

In order to participate in one of these services, a party should become a qualified supplier.

Step 1: Become a qualified supplier

Prior to the signature of the General Framework, a party should apply to become a selected supplier. A candidate supplier can apply by submitting a completed application form and the required sworn statement for the applicable service to Elia. The application form and a template for the Sworn Statement can be found hereby under:

Once received, Elia will approve or refuse the candidature after two weeks.

Step 2: Signature of the General Framework

In order to participate in an auction, the General Framework should be signed at latest the day before the suppliers can start submitting bids.    

    More details regarding the procurement processes can be found in the contractual documents for each product available here.

    Step 3: Prequalify Delivery Points

    Depending on the product, a prequalification procedure is demanded for each delivery point in order to ensure that the service will be delivered correctly. Specific procedures to be followed for each product can be found in the respective General Framework documents.

    Step 4: Bid in short-term auctions

    See more information on the bidding procedure here.

    Step 5: Deliver

    If retained on the bidding procedure, the supplier starts delivering the service at the beginning of the concerned delivery period.

     

    2. Via a Contract Notice procedure

    This procedure is currently applied for the following services:

    • Voltage control and reactive power control    
    • Black start service

    When initiating a call for tender, a Contract Notice is published inviting interested suppliers to apply. The procedure to follow and the list of documents that must be provided are detailed in this Contract Notice.

    Candidates can be excluded on the grounds of specific exclusion criteria, such as for being in a state of bankruptcy, judiciary convictions etc. Elia will also ask for a financial screening of the candidate (generally a financial report performed by an independent evaluation house taking into account balance sheets, liquidity ratios, solvency etc.).

    After the call for candidates phase, Elia launches a call for tender to which only qualified candidates can participate. All concerned documents along with the contract proposal are communicated at the moment of the call for tender.

    Step1: Become a qualified supplier

    Prior to make an offer, a party should apply to become a selected Supplier. A candidate supplier can apply by submitting a completed application form and the required sworn statement for the applicable service to Elia. The application form and a template for the Sworn Statement can be found hereby under:               

    Step 2: Submit offer in Call for Tender

    In order to participate to a call for tender, an offer has to be submitted following the bidding instructions. Bidding instructions and awarding criteria can be consulted hereunder. Contract templates can be consulted here.

    Step 3: Prequalify Delivery Points

    Depending on the product, a prequalification procedure is demanded for each delivery point in order to ensure that the service will be delivered correctly. Specific procedures to be followed for each product can be found in the respective contractual documents.

    Step 4: Deliver

    If retained on the bidding procedure, the supplier starts delivering the service at the beginning of the concerned delivery period.