Becoming a Restoration Service Provider

Elia procures restoration services via the contract notice procedure.

Elia procures restoration services via European public procurement procedures. Elia publishes all documents required by legislation on the relevant European sites and at the end of every year publishes a Periodic Indicative Notice (PIN) setting out the services to be bought the following year.

Contract notice procedure

Products procured via a Contract Notice procedure are governed by contracts specific to each tendering procedure.
Upon launching a call for tenders, Elia publishes a Contract Notice inviting interested parties to submit their offers . This Contract Notice outlines the procedure to be followed and lists the documents to be supplied.

1 Step 1: Become a qualified provider

  • A party should apply to become a provider prior to submitting an offer. Potential providers can apply by sending Elia a completed application form and the sworn statement required for the service in question.               

    Candidates can be excluded from the process on certain grounds, such as being bankrupt or having a criminal record. Elia will also ask that candidates undergo financial screening (generally involving a financial report compiled by an independent assessment firm taking into account balance sheets, liquidity ratios, solvency, and so on).

    Relevant document for Step 1

    Important dates RSP tender with delivery 2024-2026:

    • Launch Call for Candidates: 19/06/2023
    • Last date for documents submission as candidate provider: 24/07/2023.

2 Step 2: Submit an offer in response to the call for tenders


    Following the call for candidate providers, Elia launches a call for tenders in which only qualified candidates can participate. At the moment of the call for tender Elia communicates all concerned documents along with the contract proposal.

    Parties wishing to participate in a call for tenders must submit their offer in accordance with the bidding instructions.

    Relevant document for Step 2

    Important dates RSP tender with delivery 2024-2026:

    • Elia sends invitation to selected candidates: 31/07/2023
    • Last date for offer submission as qualified provider: 06/09/2023.

3 Step 3: Sign the contract


    As a regulated company, Elia has to request approval for the volumes and prices of the services to be procured.

    Elia submits the prices at which it procures ancillary services to the Belgian Minister for Energy, Environment and Sustainable Development and the Commission for Electricity and Gas Regulation (CREG) for approval.

    Once approved, Elia continues with the contract awarding process.

4 Step 4: Prequalification of the service

  • Providers must demonstrate their ability to provide the newly procured services before the start of the delivery period. The contractual documents set out the prequalification procedures specific to the services in question.

5 Step 5: Deliver


    Those providers whose offers were retained  start delivering the service at the beginning of the delivery period in question.

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